Development Assistant, Philanthropic Services

Who Are We?

The heart and science of philanthropy

Greater Seattle is changing and growing, and so is Seattle Foundation. “The heart and science of philanthropy” is the intersection of passion and discipline to create lasting change. As the community’s foundation, our mission is to ignite powerful and rewarding philanthropy to make Greater Seattle a stronger, more vibrant community for all. We work with more than 1,200 individuals, families, and corporations to strategically invest their philanthropic resources in ways that inspire continued giving. We also partner with philanthropic institutions, government agencies, community organizations and businesses to catalyze positive change in our community across a range of issues.

Our organizational culture is one of engaged teamwork, where we support one another in reaching our collective and individual goals while constantly learning along the way. Our office is located in the downtown core of Seattle, however our reach is much broader than that – we focus on Greater Seattle and the Eastside and also support donor interests across the country and around the globe. We seek individuals to join our 40+ (and growing!) team who are committed to our vision of a stronger, more vibrant community for all; collaboratively finding solutions; continually improving; and going the extra mile in service of our philanthropic partners and the broader community. We’re in the midst of an exciting evolution in our work. More information about Seattle Foundation can be found on our About Us page.

What’s the Opportunity?

Are you looking for an exciting opportunity to learn more about the world of philanthropy and nonprofit fund development? Do you love being a member of a dynamic team? Our Philanthropic Services team has an open position for a full-time Development Assistant, an important administrative role for the Foundation, to support our current base of philanthropists while also providing the necessary support to meet our future development needs. In the Development Assistant role, you would provide technical and administrative support, including processing transactions and interpreting and explaining our services to philanthropists and professional advisors. The office environment is fast-paced, requiring your flexibility and strong prioritization skills along with your ability to multitask, communicate effectively, and demonstrate excellent time management. Consider this role if you are a highly organized individual capable of delivering on the following key responsibilities:

Development Support:

  • You will conduct fund development research to identify prospective philanthropists and professional advisors (law firms, financial advisors, CPAs, etc.) who may be passionate about pursuing the Foundation’s funds and services.
  • Assist in preparing, submitting and tracking grant applications to institutional partners.
  • Answer calls and emails from prospective philanthropists.
  • Coordinate calendar meetings for prospective philanthropists and SeaFdn staff.
  • Support PS leadership during special projects.
  • Coordinate team meetings and minutes.
  • Support Ops team with fund development.
  • Maintain the Development Pipeline system in Raiser’s Edge.

Operations and administrative support:

  • You will assist the Senior Operations Manager with records management process to bring accuracy and formality to the data/records maintenance process. Provide database and spreadsheet support, including the production of reports, queries, and mailing lists in Raiser’s Edge and Microsoft Excel.
  • Develop and execute special projects to achieve operations improvements for increased team cohesion and efficiency (e.g., file reorganization, procedures documents, fund tracking).
  • Administer, troubleshoot and recommend improvements to improve online experience for Seattle Foundation donors and financial advisors.
  • Order, track and inventory printed collateral and other materials for new and existing donors; make recommendations for process improvements and enhancements.

What Are We Looking For?

Preference will be given to candidates with knowledge and demonstrated experience in:

  • Minimum of 1 – 2 years of relevant work experience.
  • Experience with event planning and project management.
  • Development principals and donor relations management.
  • Excellent written and verbal communication skills.
  • Proficiency with Microsoft Office Suite and Blackbaud Raiser’s Edge (or relational database).

We are also looking for:

  • Dedication to the vision, mission and values of Seattle Foundation.
  • Demonstration of producing a high-quality product.
  • Ability to listen, assess and identify appropriate resources and implement solutions.
  • Ability to work independently and collaboratively within a team in a dynamic, evolving work environment.
  • Ability to take initiative and continually look for ways to improve.
  • Some college coursework in general business administration or related field is preferred.

What Can You Expect?

A collegial work environment; a competitive salary and excellent benefits, including health insurances (medical, dental, vision and long-term disability); a generous retirement plan match; and vacation/sick leave.What are the Physical Demands and Working Conditions?

The physical demands and characteristics of the work environment described here are representative of those occurring in the performance of the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the essential functions of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

This position works in an office, and the noise level in the work environment is usually low to moderate. While performing the duties of this job, the employee is occasionally exposed to toxic or caustic chemicals, i.e. copier toner.

How Do I Apply?

As an equal opportunity employer, Seattle Foundation is committed to a diverse, multi-cultural work environment. Seattle Foundation does not discriminate in employment on the basis of age, race, creed, gender, religion, marital status, veteran’s status, national origin, disability or sexual orientation. People of color, people with disabilities and people of diverse sexual orientations are encouraged to apply.

Please send cover letter and resume to: hr@seattlefoundation.org. The position is open until filled.