Gifts Administrator and Fund Accountant

Who Are We?

The heart and science of philanthropy

Greater Seattle is changing and growing, and so is Seattle Foundation. “The heart and science of philanthropy” is the intersection of passion and discipline to create lasting change. As the community’s foundation, our mission is to ignite powerful and rewarding philanthropy to make Greater Seattle a stronger, more vibrant community for all. We work with more than 1,200 individuals, families, and corporations to strategically invest their philanthropic resources in ways that inspire continued giving. We also partner with philanthropic institutions, government agencies, community organizations and businesses to catalyze positive change in our community across a range of issues.

Our organizational culture is one of engaged teamwork, where we support one another in reaching our collective and individual goals while constantly learning along the way. Our office is located in the downtown core of Seattle, however our reach is much broader than that – we focus on Greater Seattle and the Eastside and also support donor interests across the country and around the globe. We seek individuals to join our 40+ (and growing!) team who are committed to our vision of a stronger, more vibrant community for all; collaboratively finding solutions; continually improving; and going the extra mile in service of our philanthropic partners and the broader community. We’re in the midst of an exciting evolution in our work. More information about Seattle Foundation can be found at

What’s the Opportunity?

The Gifts Administrator & Fund Accountant, an exempt employee, is responsible for all aspects of fund, gifts, and investments transactions and accounting and related reporting. Following are the essential duties and responsibilities:

  • Assure timely receipt, entry, liquidation, and processing of gifts of cash, securities, and other assets. Ensure philanthropist funds and gifts are in appropriate investment pool.
  • Produce quarterly gift reports as well as gift / grant differential.
  • Establish new fund accounts, track earnings and expenses, close accounts, transfer funds and maintain proper signature authorities.
  • Process investment transactions for accounts and funds as needed to ensure data are visible on a timely basis. Reconcile investment pools and allocate earnings, fees and expenses to individual philanthropist funds. Enter relevant monthly income and distributions from investment statements.
  • Maintain brokerage account files. Monitor and report on investment activity, performance and allocation of Foundation’s investment portfolio, including oversight of non-standard gifts and Impact Investing.
  • Process fund admin fees and ensure fees (standard and exceptions) on new funds are accurate.
  • Ensure performance results and fund statements are communicated clearly and accurately to donors.
  • Perform daily cash management functions to ensure adequate funding for grants; prepare instructions to move funds among pools as needed.
  • Support the annual audit process for investments, funds and gifts, prepare appropriate schedules.
  • Implement and execute efficient, effective processes for gifts processing and fund management.

What Are We Looking For?

Preference will be given to candidates with the following knowledge, skills and abilities:

  • Goal-oriented pro-active self-starter with ability to work independently and approach challenges with a high degree of adaptability and creativity
  • Detailed-oriented with ability to analyze, review & verify accuracy of data, notice and research outliers
  • Good communication and presentation skills, with the ability to present complex ideas, financials, and processes clearly and in an engaging and audience-relevant manner
  • Problem-solver with an ability to identify bottlenecks/areas of improvement along with an ability to propose solutions while maintaining a robust internal control environment
  • Knowledge of accepted accounting and auditing practices and principles
  • Ability to prepare clear and accurate reports for information, auditing and management use
  • Excellent interpersonal skills and personal maturity; comfort and facility with effective collaboration; demonstrated ability to engage and influence a wide range of stakeholders
  • Unwavering personal and professional integrity with ability to work with confidential information
  • Comfort with various accounting software technologies, especially MSFT Office products
  • Capacity and attitude to serve; ability to occasionally work outside of core business hour

Minimum Qualifications

  • Bachelor degree in accounting or equivalent experience
  • 2+ years’ experience in accounting (fund accounting is preferred)
  • Pursuing CPA or CMA desirable
  • Excellent Excel skills and previous SQL reporting responsibilities

What Can You Expect?

A collegial work environment; a competitive salary and excellent benefits, including health insurances (medical, dental, vision and long-term disability); a generous retirement plan match; and vacation/sick leave.

What are the Physical Demands and Working Conditions?

The physical demands and characteristics of the work environment described here are representative of those occurring in the performance of the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the essential functions of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

This position works in an office, and the noise level in the work environment is usually low to moderate. While performing the duties of this job, the employee is occasionally exposed to toxic or caustic chemicals, i.e. copier toner.

How Do I Apply?

As an equal opportunity employer, Seattle Foundation is committed to a diverse, multi-cultural work environment.  Seattle Foundation does not discriminate in employment on the basis of age, race, creed, gender, religion, marital status, veteran’s status, national origin, disability, or sexual orientation. People of color, people with disabilities, and people of diverse sexual orientations are encouraged to apply.

Please send cover letter and resume to: with “Gifts Administrator & Fund Accountant” in the subject line. The position is open until filled.